Answer incoming calls in a friendly, professional and prompt manner
Re-direct calls as appropriate and take adequate messages when required
Manage agendas/travel arrangements (hotel/ flight) /appointments etc. for all the staffs
Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques and keep track with equipment ‘s status
Coordinate and maintain records for office facilities expense such as: taxi expenses, hotel, flight ticket
Ensure the office hygiene and security
Contact, review the quotation, negotiate the terms & follow up and have contracts signed in with vendors/ suppliers/clients
Prepare office payment – cash and bank on-line payment preparation by submitting request of payment to accountant and follow up
Take care of work permit, visa, resident cards for expatriates
Manage office supplies (stationary, equipment, name card, …) and place orders if necessary, verify receipts of supplies
Advanced on Administration (document control, employee control)
HR tasks such as: recruitment; C&B
Implement other administrative tasks as needed and upon request
Who You Are
2-3 year’s experience of relevant experience preferred.
Basic legal understanding.
Experience as Office Administrator or General Affairs.
Experience in working at foreign companies or in the same industry is a PLUS.
Good customer service mind.
Result-oriented mind with passion for work.
Detail-oriented, well-organized with good sense of responsibility.
Humble, self-motivated and be able to multi-task.
Why You'll Love It
Performance Review (2 times per year)
Annual Performance Bonus.
Annual Paid Leave (15 days)
Marriage, Medical and Funeral Leave.
National health Insurance & private medical insurance.
Quarterly All-hands meeting overseas.
Monthly Birthday Celebration (200,000 VND gift)
Monthly, Quarterly, Annual MVP Awards (prizes up to 8,000USD)
Macbook to be provided.
Work in professional and dynamic environment.
Good chance to explore new trends in a digital market.
Opportunity to learn most advanced advertising technology platforms.
Reach out today for a demo of AdAsia,
or to discuss custom strategies and solutions for your campaigns.